The signature that isn’t

Create a template for oft-sent e-mail messages.

It only takes two or three times typing the same reply to a common e-mail inquiry to start searching for a way to create e-mail templates. Here’s a nifty trick to employ signature files–typically used to tack on name and contact information to the bottom of an e-mail–as a one-click solution.

In Microsoft Outlook, go to the Tools menu and click Options. Select the Mail Format tab, then click the Signatures button near the bottom of the box. Click New, enter a name that will help you remember the use for this message, and click Next. Type the entire message you would like to use as a template. Be sure to include any name and contact info you want to appear in this message, as your standard e-mail signature won’t appear. Click Finish, then click OK.

When you want to use that template, pull up a new e-mail message. Right-click the mouse on the text of your standard e-mail signature. A list of all saved signatures appears. Select the appropriate one, and the text you entered when you created that signature will appear. You can modify that text, if you desire, or add a salutation to the top, then send the communication on its way.

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